{"id":21138,"date":"2021-11-16T15:26:28","date_gmt":"2021-11-16T15:26:28","guid":{"rendered":"http:\/\/www.uwb.edu\/?p=21138"},"modified":"2024-08-08T18:52:28","modified_gmt":"2024-08-08T18:52:28","slug":"in-person-event-planning-checklist","status":"publish","type":"page","link":"https:\/\/www.uwb.edu\/career-services\/people-we-serve\/student-clubs\/event-planning-assistance\/in-person-event-planning-checklist","title":{"rendered":"In-Person Event Planning Checklist for 足彩app哪个是正规的 Clubs"},"content":{"rendered":"\n<h2 class=\"wp-block-heading\">8 Weeks before the event<\/h2>\n\n\n\n<p>Eight weeks is the minimum amount of time to plan your event. Starting earlier is recommended especially when working with employers, alumni, and other outside partners. It takes time to find people who can participate in your event.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Type of event? (panels, presentations, workshops, networking, etc.)<\/li>\n\n\n\n<li>Select event date, time and location<\/li>\n\n\n\n<li>Contact presenters<\/li>\n\n\n\n<li>Accommodations? [food (allowed at this time), equipment, room reservations etc.]<\/li>\n\n\n\n<li>Submit Room Reservation Request<\/li>\n\n\n\n<li>Clubs interested in a co-sponsorship should contact 足彩app哪个是正规的 Outreach Coordinators at <a href=\"mailto:uwbsoc@uw.edu\">uwbsoc@uw.edu<\/a>.<\/li>\n\n\n\n<li>Create a budget<\/li>\n\n\n\n<li>Contact caterer (if necessary) &#8211; Not allowed at this time<\/li>\n\n\n\n<li>Submit Food Form \u2013 Not needed at this time<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">6 Weeks<\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Create a marketing plan<\/li>\n\n\n\n<li>Start designing posters and\/or social media posts<\/li>\n\n\n\n<li>Finalize budget<\/li>\n\n\n\n<li>Determine supplies and equipment needed for the event \u2013 buy or reserve<\/li>\n\n\n\n<li>Assign tasks to each member of the planning team<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">4 Weeks<\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Begin your marketing plan<\/li>\n\n\n\n<li><a href=\"https:\/\/forms.office.com\/pages\/responsepage.aspx?id=W9229i_wGkSZoBYqxQYL0pwQevkhabNFlHtoqkuFB7NUN1U4OElBVlEyN0I0Rk5ZMFBMWVpZRjFTQi4u\">Submit your Instagram or marketing request to Career Services<\/a><\/li>\n\n\n\n<li>Posters hung<\/li>\n\n\n\n<li>Complete floor plan<\/li>\n\n\n\n<li>Contact IT (if necessary)<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">2 Weeks<\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Follow up with presenters -provide logistics (e.g. agenda, location, set-up time, parking etc.)<\/li>\n\n\n\n<li>ADVERTISE, ADVERTISE, ADVERTISE!!!<\/li>\n\n\n\n<li>Discuss final plans with caterer (if necessary) &#8211; Not at this time<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Week of the event<\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Double-check does everyone knows their own responsibility on the day of event<\/li>\n\n\n\n<li>Send reminder to presenter<\/li>\n\n\n\n<li>Confirm time of arrival for caterer &#8211; Not at this time<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Day of the event<\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Arrive early<\/li>\n\n\n\n<li>Set-up<\/li>\n\n\n\n<li>Ensure all IT equipment is working properly<\/li>\n\n\n\n<li>Tear-down<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Week after the event<\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Send out thank-you notes<\/li>\n\n\n\n<li>Evaluate the event<\/li>\n\n\n\n<li>Take notes for next year or similar event<\/li>\n\n\n\n<li>Send student attendance numbers and the number of employers and\/or alumni to the SOC at <a href=\"mailto:uwbsoc@uw.edu\">uwbsoc@uw.edu<\/a><\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>8 Weeks before the event Eight weeks is the minimum amount of time to plan your event. Starting earlier is recommended especially when working with employers, alumni, and other outside partners. It takes time to find people who can participate in your event. 6 Weeks 4 Weeks 2 Weeks Week of the event Day of&#8230;<\/p>\n","protected":false},"author":6,"featured_media":0,"parent":21134,"menu_order":1,"comment_status":"open","ping_status":"open","template":"","meta":{"_acf_changed":false,"_is_archived":false,"_archived_contact_email":"","footnotes":""},"class_list":["post-21138","page","type-page","status-publish","hentry"],"acf":{"related_links":{"toggle_visibility":false,"link_1":"","link_2":"","link_3":"","link_4":"","link_5":""},"highlight_box":{"toggle_visibility":false,"title":"","content":"","button":"","button_style":"angled-purple-button","button_screen_reader_text":""},"contact_type_1":{"toggle_visibility":true,"contact_title":"Career Services","email":"career@uw.edu","phone":"425.352.3706","box":"Career Services Box 358555","address_line_1":"17927 113th Ave NE","address_line_2":"Bothell, WA 98011-8246","location":""},"contact_type_2":{"toggle_visibility":false,"contact_title":"","email":"","phone":"","box":"","address_line_1":"","address_line_2":"","location":""},"social_media":{"toggle_visibility":true,"facebook_url":"","instagram_url":"https:\/\/www.instagram.com\/uwb_career\/","linkedin_url":"","twitter_url":"","youtube_url":""},"blog_archive_sidebar_visibility":false},"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.0 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>In-Person Event Planning Checklist for 足彩app哪个是正规的 Clubs - Career Services<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.uwb.edu\/career-services\/people-we-serve\/student-clubs\/event-planning-assistance\/in-person-event-planning-checklist\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"In-Person Event Planning Checklist for 足彩app哪个是正规的 Clubs - Career Services\" \/>\n<meta property=\"og:description\" content=\"8 Weeks before the event Eight weeks is the minimum amount of time to plan your event. 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